Zoom Consent

Dear Parent/Guardian:

In an effort to continuously serve members during the Club closure, Boys & Girls Club of the Foothills is providing distance-based, virtual programming by Club staff through online platforms. Boys & Girls Clubs of Foothills will use software, tools, and applications provided by third parties that members, parents/guardians and/or staff will access via the Internet and use for purposes of communication and programming. These platforms include Zoom Video Conferencing, Facebook, Instagram, YouTube and Kahoot.

By accessing the Zoom program links, you are consenting that your child is allowed to utilize the software platforms for distance-based, virtual Club program purposes. The Zoom platform security and privacy features can be found here: https://zoom.us/security and at https://zoom.us/privacy. 

Please be aware that each online application collects different information about its users and has its own privacy terms and conditions to which members must adhere. Please review these carefully before accessing Zoom and any of the other online applications being utilized during virtual programs.

In order to participate in virtual Club programming, you will need the following:

Your child must have access to a computer, tablet, smartphone, or a School District assigned Chromebook or iPad, including access to the internet. Boys & Girls Club of the Foothills also has a limited supply of Chromebooks that can be checked out by members if needed. 

WiFi: Both Spectrum and Giggle Fiber are offering free internet service for 60 days to households with K-12 and/or college students who do not already have a Spectrum broadband or Giggle Fiber subscription at any service level up to 100 Mbps. Click HERE for more information.

We will use Zoom for group video chats, programs, projects, fitness, cooking, STEM, arts & crafts and more. Some of those programs may use the chat feature for discussions. Many of the programs offered on Zoom are the same that your child/teen participates in while at the Club but there have also been some new programs created specifically for this time. As the parent/guardian, you are ultimately responsible for the safety and supervision of your child while they are participating in the Zoom program facilitated by our staff.

We would like to assure you that during this time of remote programming, your child’s safety remains our #1 priority. We have taken measures to significantly increase safety on our Zoom programs.

  • First, we are utilizing the “Waiting Room” feature. This enables us to control who enters the Zoom group. Please make sure that your child’s name is filled in when joining the zoom group so that staff know who is requesting to join the session. Staff will not let people join if they do not recognize the name.
  • We always have at least two adults on all Zoom sessions who are able to control audio and video settings, allowing them to cut off anyone who behaves inappropriately. 
  • The “Chat” feature is set to communicate to “Host Only” or “Everyone” depending on the program. This means there aren’t any side conversations between members without supervision.
  • We record all sessions for the safety of our members and staff.
  • Parents are always welcome to join in, listen in, and give us feedback.

Facebook, Instagram, and YouTube will also be used to publicize events, for program videos, and interaction with members and families. Your child may have interactions with staff and each other in the “comment” feature on Facebook and Instagram. Kahoot is a “trivia-style” game platform used in many of the schools and will be used as well. 

All activities online must comply with the Boys & Girls Clubs of the Foothills’ safety policies. A summary of BGCF’s safety information can be found at foothillsbgc.org/safety. For a copy of our full safety manual, email us at [email protected].

If you have any questions, please feel free to contact me.

Sincerely,

John Wilson

Executive Director

[email protected]

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